Utah Association for the Deaf
2005 Biennial Conference
Utah Community Center for the Deaf and Hard of Hearing
Taylorsville, Utah
September 14-15, 2007

The 42nd conference of the Utah Association for the Deaf opened with a welcome party on Thursday, September 13, sponsored by Sorenson. The next morning, a series of workshops were given, as follows:

Craig Radford, "Taste of Technology"
Cindy Plue, "Bi-Bi Education in Utah"
Bobby Giles, Jim Harper & Julio Diaz, "First ASL Film in Utah"
Jodi Kinner, "History of Deaf Education in Utah"

The business session began at 1:16 pm with a rendition of the Pledge of Allegiance by Joyanne Burdett.  25 members present were present.

Rob Kerr announced that Dr. Robert G. Sanderson is the new President Emeritus after
Rodney W. Walker passed away on August 2, 2007 .

Rob Kerr appointed Robert Sanderson to be the parliamentarian for this meeting. 

Linda Berness, conference chair, reported on the workshops. She thanked her committee for doing a wonderful  job and can’t  wait till it’s over tomorrow.

A PowerPoint presentation of the 2005-2007 necrology followed: 

Florence Jacobs ~ February 5, 2005
Robert Frye ~ May 1, 2005
Fawn Woodward ~ May 17, 2005
Colleene Clark ~ June 2, 2005
Marlo Honey ~ June 4, 2005
James Walker ~ June 20, 2005
Bryan Beers ~ June 25, 2005
Frank Orlando ~ June 21, 2005
Florence Utley ~ August 16, 2005
Marie Averett ~ August 20, 2005
Olive Stanley ~ September 25, 2005
Gloria Collins ~ October 11, 2005
(Hearing, wife of Boyd)
Leon Edwards ~ November 15, 2005
Nola Hall ~ November 16, 2005
Marvin Thorup ~ December 4, 2005
Alta Thatcher Koopman ~ December 13, 2005
John F. White ~ December 23, 2005
Samantha Freeman ~ January 2, 2006
Eugene Plumby ~ February 15, 2006
Beth Jensen ~ February 18, 2006
Kenneth Merrill ~ February 22, 2006
Gloria Barney ~ March 6, 2006
Ashley Call ~ March 21, 2006
Lawana Simmons Funk ~ March 31, 2006
Mary Longmore ~ June 5, 2006
Kevin Robb ~ June 5, 2006
(Interpreter)
Thomas Lewis ~ August 2, 2006
Kevin Hinds ~ September 29, 2006
Glenn Williams ~ October 18, 2006
Edwin Thatcher ~ October 26, 2006
Wayne Kitchen ~ November 23, 2006
Abram Earl Young ~ November 25, 2006
Reid Hunt ~ January 28, 2007 
Geraldine Garfield Petersen ~ March 12, 2007
Ruth Roberts ~ April 1, 2007
Melvin Davis ~ April 15, 2007
David Pleasant ~ May 17, 2007
Colene Plumby ~ June 16, 2007
Rodney W. Walker ~ August 2, 2007
Ken Southam ~ August 12, 2007
(Interpreter)
LaRue Ross ~ September 3, 2007

A minute of silence followed the presentation to honor these people.

All reports were given in PowerPoint presentations. 

Executive Board Reports:

President Rob Kerr

New Ideas
          For the past 27 months, I have challenged the UAD Board of Directors to come up with new ideas. Even though it was not an easy task, I did my best to make a difference for everyone during my term as president. 
          Let me tell you about some topics that the board brought up. The topics did not always become goals, for instance, we talked with the school administration about a new concept to have a new building for the Utah Schools for the Deaf and Blind in South Salt Lake – this concept did not succeed. 

Hospitals
          Another topic that the board tackled was providing sign language interpreters in hospitals. Dave Mortensen did a good job contacting CEOs of various hospitals. He mailed out letters to 41 hospital administrators to come to a meeting, but less than 10 showed up. However, we decided to go ahead and meet with hospital staff to ask them to update their policy on providing interpreters for deaf patients. 
          Some hospitals, especially those under the IHC banner, agreed to provide sign language interpreters. Some hospitals will provide an interpreter when the deaf patient requests one. Also, they came up with a good plan to assess the need for sign language interpreters. We must keep on telling the hospitals to listen to our concern for the deaf community. Hospital administrators are busy and they need to be reminded time and time again. 

Linda Berness – 2 Roles
          I guess I asked Linda Berness too much to take care of two roles, but she did a good job, as Golden Hand chairperson and 2007 UAD Conference chairperson. Board members worked with Linda Berness whenever she needed our help.

NAD Gala
          Perhaps you have heard about the NAD 125th Anniversary Gala. NAD asked us to send a state association representative to the State Association National Conference in Baltimore, which coincided with the NAD 125th Anniversary National Gala. The UAD board members considered it an important event and sent Eli McCowan to attend both the conference and the gala. She brought back a lot of ideas from several workshops. 

Libby Pollard
          Do you remember “Libby” Pollard? She gave a Parliamentary and Secretary workshop at the Sanderson Community Center last year. She showed us new ways to conduct meetings and save time. I hope to have it again to refresh our mind about parliamentary methods. You can print the workshop materials on your own at www.uad.org/nov12.

Deaflympics 2007
          For a few months during the early part of 2007, UAD board meetings were cancelled to allow some UAD board members volunteer at the 2007 Winter Deaflympics. Many deaf Utah people, especially UAD members, volunteered their time to this most successful event. They will never forget what a wonderful experience it was. 

Social for ICSD Committee
          I got a gratifying letter through email from Donalda K. Ammons, Deaflympics President. Before we started dinner, UAD board members provided a social for the International Committee on Sports for the Deaf Executive Committee, Technical Directors and staff. They were pleased with our comfortable and exciting social. They got to know us better and we should be proud of what we offered them. 

UAD Friendship Day : Lagoon
          April Trocki, UAD Friendship Day at Lagoon chairman, notified Norman Williams that Bonneville Senior Club Deaf could have the concession in during UAD Friendship Day at Lagoon. He was happy to take care of it; he pleased to see a lot of young deaf people show up. Bonneville Senior Club of the Deaf sold hot food and beverages, and made a good profit. I hope to see that the next board can appoint the same organization. It is up to the new board to decide as soon as possible because an organization would like to provide prizes.

USDB Interim Superintendent
          UAD board invited Tim Smith, interim superintendent of Utah Schools for the Deaf and the Blind, to its August board meeting. He explained his philosophy. As time goes on, we need to watch how he manages the school.

Car Safety Visor
          Finally, you should thank Linda Lewis for finding information on car safety visors for deaf and hard of hearing people to use. You can check www.hearinglosshelp.com/articles/pdf/visorcardhoh.pdf. It will explain how to make a car safety visor that you can use when pulled over by the police.

Treasurer Dennis Platt:

The past two years have gone by faster than my first two years --- I will give you facts about this period of time - January 1, 2005 thru December 31, 2006.

Beginning and End
          January 1, 2005
          Inventory = $14,460.09
          CDs = $64,923.38
          Checking account = $19,067.89
          Total = $83,991.27

          December 31, 2006
          Inventory = $10,094.59
          CDs = $85,300.86
          Checking account = $20,907.25, cash on hand was $204.49
          Total = $106,412.10.

Now
          September 10, 2007
          CDs = $88,228.32
          Checking account = $22,470.69
          Other cash on hand = $204.65
          Total = $110,903.66
          This does not include inventory for 2007, which will be done at the end of the year.

UAD Finance Committee
          The UAD has a Finance Committee --- the members are: Valerie Kinney, Keith Nelson, Nancy Taylor, George Wilding and myself. We did not meet often this past two years which was due to 2007 Deaflympics which took a lot of time from the UAD Treasurer and Assistant Treasurer. When the finance committee did meet, the Treasurer showed them the bank statements and all of the current year’s vouchers for their perusal.

Assistant Treasurer
          Valerie Kinney is the assistant UAD treasurer. Two of her duties are to deposit all funds into the checking account and to prepare vouchers for the UAD treasurer to write checks. This is our 'checks and balance' procedure. One of her other duties, was to take analyze the bookstore inventory. In 2003 our inventory was stated as $21,932.58. At the year ending 2006, the bookstore inventory was stated as $10,094.59 – a savings of $11, 837.99.

Annual 990 Report
          The UAD is required to file a 990 report annually with the IRS. This year the 990 report is being processed late and will be completed by the extension date of November 15, 2007. The data for this report is entered on QuickBooks Pro 2004 and from there, our CPA, Litz & Company, prepares the 990 report.

Budget
          As your UAD treasurer, I provide the UAD Board of Directors with a monthly report on fund balances and earmarked programs. I also provide the board with a monthly report that shows our 2006 budget and actual expenses. Again, due to 2007 Deaflympics, as treasurer of both organizations, I was unable to complete a 2007 budget for the UAD Board. This whole process does take a few hours on my part as well as the assistant UAD treasurer to prepare. It was my decision to forego the 2007 budget process. 

Income vs Expenses
          In the years 2005-2006, the UAD collected:
          Income = $141,511.62
          Expenses = $120,402.14
          Gain = $21,109.48. 
          As of September 10, 2007, we have monies earmarked for certain projects or programs.           Here is a breakdown:

Earmarked Funds Breakdown
          Academic Bowl --- $264.33
          UAD Leadership Fund --- $1,016.69
          UAD Biennial Conference --- $3,233.96
          MDUP --- $987.89
          Shawnelle Hardman Fund --- $1,029.58
          MDUP Sorority --- $855.11
          Lorraine W. Welsh Memorial --- $735.00
          Peter M. Green Memorial --- $625.00
          USD Alumni Fund --- $3,802.93
          TTY Directory --- $2,986.67
          2007 Deaflympics --- $1,604.35
          UOD --- $870.17
          Grand total is $18,011.68 which is held in trust.

Board Members-at-Large Reports:

Eli McCowan presented a powerpoint with a proposal that UAD and USDA combine their respective anniversaries in 2009 to save money, time, and trips. 23 USD Alumni were present and supported the proposal.  USDA does not support it however.
          Eli McCowan reported that LADHH is not operated by SCCDHH anymore due to low numbers so it has been given to UAD to continue or not.

Committees Reports:

George Wilding reported on the Deaf Museum (see case in SCCDHH lobby) and the Wall of Honor.

Dennis Platt represents the deaf community on the Institutional Council of USDB. He reported that there are 6 representatives of the deaf and blind communities and 5 hearing people. He encouraged members to attend their monthly meetings and make the name of UAD known on a regular basis.

Val Kinney

UAD Bookstore Manager 
          Managed the bookstore until March 2007 when health considerations made it necessary to resign. Sorenson VP100 was installed in bookstore, later changed to VP 200. Adele Sigoda took over March 2007and has done a fantastic job since then. Have continued with processing sales receipts and documenting them in weekly deposit reports to this day. Have continued to volunteer on a weekly basis

UAD Announce Moderator
          Lead moderator since July 30, 2003, with Ron Nelson as backup moderator. Thanks to him, he has taken over from me on several occasions. An increase from approximately 150 subscribers to nearly over 890 today. We have posted 3,000 messages since its inception in May of 2001. This averages about 40 messages a month. Duties include posting messages of all kinds, from classes to events and almost everything in between, as well as managing the UAD Announce subscription list. 

UAD Bulletin Reporter
          Report local news and the 20 Years Ago column, and troubleshoot subscription problems. Assist the current editor in troubleshooting editorial problems and consult with the UAD Bulletin committee. Maintain the monthly UAD Bulletin subscription list

UAD Assistant Treasurer
          Assist the treasurer, Dennis Platt, on various financial matters. Do deposit report for each deposit, deposit the money, provide the treasurer with merchandise information, prepare invoices and claims for payment, and keep a running balance on the bank account and on various earmarked accounts. Sub for the treasurer when he is out of town.  Maintain UAD membership list

Adele Sigoda, UAD Bookstore Manager

Adele Sigoda replaced Val Kinney as Bookstore Manager last March 2007.

Upgraded equipment-- new computer (high speed internet), keyboard, monitor donated by Rob Kerr, multifunction machine, videophone model 200, replaced used tty (donated by DEMO room--Robin Traveller)

Added volunteers and new merchandise

Revised bookstore manual

Revised Bookstore website listings

Duties include ordering new stock thru email attachments, depositing receipts, issuing weekly bookstore notes to volunteers, scheduling volunteers, taking an inventory at the end of the year for the treasurer

Annual "thank you volunteers luncheon" changed from December to September

Rob Kerr announced a recess for 10 minutes at 2:48 pm.

April Trock, UAD Vice-President and Chair of the Law Committee took the floor.

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Proposal #1
BYLAWS.  Article 1: Membership. 
Section 5: Associate Membership
Deaf non-residents, high school students and others interested in the deaf who are acceptable to the Executive Committee, may be Associate members.
Rationale:  This word was missing.
Submitted by Valerie Kinney
The law committee recommends this addition.
PASSED
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Proposal #2
BYLAWS.  Article I:  Membership
Section 7: President Emeritus
A.            The past president who is living, whose term is the first of all living past presidents, and who has maintained continuous membership in Utah Association for the Deaf since then, shall be named president emeritus. 
B.            The president emeritus shall have the right to sit in all UAD Board and committee meetings, and shall have voice but not voting rights in these meetings.
C.            The president emeritus shall be acknowledged at all UAD meetings and events.
Rationale: The criteria need to be clarified, to make it clear for membership requirement.  The additional sections give the president emeritus more visibility within the Utah Association for the Deaf, and shows loyalty to the organization. 
Submitted by Valerie Kinney
The law committee recommends the new language.
PASSED
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Proposal #3
BYLAWS.  Article II: Membership 
Section 3: Period Covered by Dues
Dues paid at or immediately prior to the conference shall apply to that conference. Any dues paid shall be good for the next following biennium to the beginning of but not including the next conference.  Membership dues shall be limited to two years at a time. 
Rationale:  Because membership rates could go up any time, there is a need to limit the number of years a person can pay for their membership.  
Submitted by Valerie Kinney
The law committee recommends the limitation.
PASSED
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Proposal #4
BYLAWS.  Article III: Directors
Section 2: Death or Resignation of a Director
           B. In the event of death or resignation of a Director, the Board of Directors at a duly convened meeting thereof shall have the power to appoint a Director an UAD member to fill the vacancy and such successor director shall serve until the next conference. The Board shall appoint successors from the list of candidates who failed to be elected to the Board during the conference, if such candidates agree to serve. The candidate with the highest number of votes from the results in the election of the preceding conference shall be considered first, then the others in order of the number of votes received. The Chairman of the Board shall write to contact such candidate(s) to inquire as to their availability and request answers in writing.
 Rationale: The last few UAD Conferences have seen very few names remaining on the list (after the first 11 names are selected to be on the UAD Board). The UAD Board has good contacts with the Deaf Community and has the best information on who is interested and will contribute to the Deaf Community by serving on the UAD Board.
Submitted by George Wilding
The law committee recommends the changes.
PASSED
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Proposal #5
BYLAWS.  Article III:   Directors
Section 4:   Election of the Board of Directors 
A.    Candidates for the Board of Directors may be nominated from the floor and from names submitted by the election committee.  Such candidates shall have been Active or Life members in good standing for 12 months immediately prior to the UAD Conference during which elections take place, as reflected in the official membership rolls.  Candidates who cannot attend a conference at which Directors are elected may submit a letter of acceptance of a nomination in advance.
B.    An election committee shall be named by the President, with approval of the Board of Directors, at each conference to handle all nominations, to distribute ballots to all Active and Life members eligible to vote, and to count and report the results of the elections, including the count of the votes for each candidate to the members of the Association at the conference, and through the “UAD Bulletin, the official publication of the Association”
C.    Each voting member may elect up to 11 candidates.
D.    Absentee ballots shall be made available to any Active or Life members upon request two weeks before the conference, in the event that they are unable to attend the meeting where elections are being held.  The absentee ballots shall be turned in to the election committee one week before the conference.  The election committee shall handle the process.  
(succeeding paragraphs are to be changed to E and F)
D.    No two or more family members on the Board of Directors can hold more than one office:  Chairman, President, Vice President, Secretary or Treasurer.  For this purpose, family members shall include father, mother, spouse, brother, sister, son, daughter, brother in law, sister in law, father in law, mother in law, son in law and daughter in law.
E.       At least one member on the board shall be a youth representative up to 30 years of age, if available, and have at least one year’s membership in the UAD.
G.  In the event that there are less than 11 candidates, all on the slate are automatically elected.  The newly formed board shall then select suitable UAD members to fill remaining vacancies.
Submitted by Valerie Kinney
Rationale: There are members who, for reason of inability to be present at the time of the election, would like to be able to vote in advance. We also need to make provision for the event that there are less than 11 candidates.
The law committee recommends both additions.
Val Kinney moved to split this motion into two motions. Passed.

Motion 5A.
D.    Absentee ballots shall be made available to any Active or Life members upon request two weeks before the conference, in the event that they are unable to attend the meeting where elections are being held.  The absentee ballots shall be turned in to the election committee one week before the conference.  The election committee shall handle the process.  
(succeeding paragraphs are to be changed to E and F)
PASSED

Motion 5B.
G.  In the event that there are less than 11 candidates, all on the slate are automatically elected.  The newly formed board shall then select suitable UAD members to fill remaining vacancies.
PASSED
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Proposal #6
BYLAWS.  Article V: Duties of Officers
Section 8: Duties of the Members of Board of Directors
F.    The Board may remove a board member by a two-thirds (2/3) vote of Directors present and voting at a board meeting, for failure to carry out their duties. The Board may then appoint another member from the list of candidates at the preceding conference as provided for in Article III Section 4 2, paragraph 2 B of the Bylaws.  
G.         The Board may appoint a member to fill a vacancy on the board if there are no eligible candidates from the previous election.
Rationale: The changes are related to proposal #5
Submitted by George Wilding
The law committee recommends the deletions.  
PASSED
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Proposal #7
BYLAWS.  Article V. Duties of Officers 
Section 10. Committees
A. It shall be the duty of each committee chairperson appointed by the President to select committee members, hold meetings deemed necessary to fulfill its purpose and to make a full report of its activities to the Board of Directors on at least a quarterly basis. When the committee has fulfilled its purpose, it may be dissolved, or continued with new assignments.
B. Duties of the Social Activity Chair
1.         Plan activities or events with the assistance of UAD members.
2.         Submit plan and itemized budget to the Board of Directors for approval.
3.         Be responsible for receipts and expenditures of activities or events.
4.         Make a financial report to the Board of Directors at the next board meeting after the completion of an activity or event.
5.         Give support to the UAD committees’ activities or events.
Rationale:  UAD needs to develop more social activities. UAD committees can ask the Social Activity Chair for help with volunteers, budget, obstacles and other kinds of support. 
Submitted by Eli McCowan
The law committee recommends the addition.
PASSED
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Proposal #8
BYLAWS.  Article XIV: Official Publication 
Section 3: Subscriptions 
          A subscription price sufficient to pay the costs of the official publication may be charged for the official publication. The subscription price shall be set by the Board of Directors after an adequate study to determine its operating costs. Subscription payments are limited to two years.  (Note: the subscription prices were set as $15/year/UAD member and $25/year/non-UAD member by the members on January 27, 2001 to begin on February 26, 2001. The members also said subscriptions are limited to 2 years.) 
Rationale:  The crossed out comment is not official.  The underlined words make it official. Because subscription rates could go up any time, there is a need to limit the number of years a subscriber can pay for their UAD Bulletin.  
Submitted by Valerie Kinney
The law committee recommends the limitation.
PASSED
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End of the Law Committee proposals.
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The meeting was recessed at 4:40 pm.

That evening, a "Tribute to ASL" show was held after a birthday celebration dinner was held in honor of SCCDHH's 15th birthday.

The business session resumed on Saturday, September 15 at 9:30 a.m. with Rob Kerr presiding. 37 members present were present.

Rob Kerr appointed Ron Nelson to be the parliamentarian for this meeting. 

New Business:

Motion #1
          Val Kinney moved to thank Linda Berness and her committee for the wonderful job connected with this Conference. 
PASSED

Motion #2
          George Wilding moved that UAD send 1 delegate to the NAD Conference. Joyanne Burdett amended that UAD select an alternate delegate for backup purposes. Amendment Passed.
Main Motion as Amended: UAD sends 1 delegate to the NAD Conference and selects an alternate delegate for backup purpose.
FAILED

Motion #3
          Trenton Marsh moved to add video message  technology to UAD’s website.
PASSED
(Dennis Platt suggested the new board review the UAD Website Policy regarding this motion and modify as needed)

Motion #4
          Dennis Platt moved that the UAD Board approach Karl Wilson to find out how to add more resource people to the USDB Institutional Council such as PIP, ASL/Educational Interpreters, and cochlear implant specialists.
PASSED

Rob Kerr closed the New Business.

After the 2005 UAD Conference minutes were displayed via PowerPoint, George Wilding moved to accept the 2005 UAD Conference meeting minutes. Passed.

Val Kinney was appointed to chair the nominations committee. Her committee members were: Johnny Peebler and Suzanne Reese. She displayed the nominations received before the conference.

Nominations are as follows:

Trenton Marsh
Matt Snarr
Jeff Pollock
Ron Nelson
Rob Kerr
Duane Kinner
Dennis Platt
Eli McCowan
Nancy O'Brien
George Wilding
Linda Berness
Kristi Mortensen
Rhonda Christensen
Robert Sanderson

Balloting then took place. Results were as follows:

1. Trenton Marsh - 38
2. Matt Snarr - 36
3. Jeff Pollock - 36
4. Ron Nelson - 34
5. Rob Kerr – 33
6. Duane Kinner - 33
7. Dennis Platt - 32
8. Eli McCowan - 31
9. Nancy O'Brien - 28
10. George Wilding - 24
11. Linda Berness - 22
 
(this list will NOT be saved for future use)
Diane Acosta – 13 (tie-breaker with Linda Berness)
Kristi Mortensen - 18
Rhonda Christensen – 15
Robert Sanderson - 14

Rob Kerr asked for nominations for 2 UAD Delegates.

Nominations for 2 UAD Delegates to the 2008 NAD Conference in New Orleans, Louisiana:

Trenton Marsh
Jeff Pollock
Matt Snarr

Val Kinney moved to vote for the UAD Delegates positions by secret ballot.
PASSED

After a secret ballot, the results for the UAD Delegates to the 2008 NAD Conference in New Orleans, Louisiana:

Trenton Marsh - 32
Jeff Pollock – 18
Matt Snarr – 17 (Alternate Delegate) 

Chelsea Tobin, Miss Deaf America, was introduced by Rob and she explained how she got involved in Miss Deaf South Dakota and Miss Deaf America.

Rob asked the new board members to meet in classroom A at 1 pm to vote on new officers.

The business session was adjourned sine die at 11:55 a.m. 

More workshops were presented in the afternoon:

Ron Burdett, " Discovering the Value of SVRS Features"
Dale Boam, " Deafness and the Legal System"
Jana Harbaugh, " Happy Home! Successful Communication and Relationship"
Jeff Pollock, " Me Born IX -south Weak-Mind, Go to School, IX north"
Trenton Marsh, " You Crazy! Deaf Interpreter for-for?"

At the first board meeting following the elections, the new slate of directors met to elect officers. The executive board to serve 2005 to 2007 are:

Rob Kerr President
Duane Kinner Vice President
Eli McCowan Secretary
Dennis Platt Treasurer
Trenton Marsh Chairman

A dinner followed that evening, with two prestigious awards. The Golden Hand award was presented to Sorenson Communications with Ron Burdett accepting the award on behalf of Sorenson Communiations. The Distinguished Service Award was presented to Dave Mortensen by Robert Sanderson.

Ron Nelson, keynote speaker, spoke about the purposes of UAD and displayed a short video (compiled by Matt Snarr) of conference participants answering 3 questions; "Are you a member of UAD?", "Why?", and "What do you see UAD doing in 5 years?".

The newly elected board of directors was sworn in by Robert Sanderson, president emeritus.

The program was followed by a comedian, Keith Wann.

Ron Nelson
Secretary