Utah Association for the Deaf
General Meeting
Sanderson Community Center for the Deaf and Hard of Hearing
Taylorsville, Utah
September 18, 2004

Ron Nelson, president, opened the meeting at 1:20 pm. 

The meeting proceeded since the quorum was met with 20 members present.

Eli McCowan, vice president, talked about the 2005 UAD Conference planning meeting.  She asked that everyone stop by the booth at the Bazaar to get information on the upcoming conference.

Ellen O’Hara gave the Pledge of Allegiance.

Mary Beth Green, outreach specialist with the Public Service Commission, spoke of her ongoing work in organizing records and inventory, and attending a symposium in South Carolina.  A question and answer session followed.

Lindsey Bailey, Miss Deaf Teen Utah, spoke of her experience in the Draper Days.  She plans to ride in the South Jordan parade later this month.

Ellen O’Hara explained about her experience at the Miss Deaf America Pageant, which took place during the National Association of the Deaf Conference in Kansas City, Missouri last July.

Ron Nelson introduced two Academic Bowl contestants, Lindsey Bailey and Morgann Smith.  Morgann is on the main Utah Academic Bowl team, while Lindsey is an alternate on the same team.

Eli McCowan took the floor to handle the proposals.

GM-09-18-04-01 - Proposal #1
Page 3 of UAD Bylaws
Propose to add “up to 30 years of age” for the youth representative.
The section would read as follows:
UAD Bylaws
Article III: Directors
     Section 4: Election of the Board of Directors
     E. One member on the board may be a youth representative up to 30 years of age, if available, and have at least one year's membership in the UAD.
Rationale:  The word, “youth” needs to be defined.
Proposal submitted by Ron Nelson

The Law Committee accepts the proposal with two changes:  “may” changed to “shall” and add “At least” to the beginning of the sentence.
The section with changes would read as follows:
     E.At least one member on the board may shall be a youth representative up to 30 years of age, if available, and have at least one year’s membership in the UAD.
Keith Nelson seconded the motion.  The vote was 17 for, 1 against.  Passed. 

GM-09-18-04-02 - Proposal #2
Page 10 of UAD Bylaws
Propose to change the quorum from one-fifth to one-twentieth of the membership of record.
The section would read as follows:
UAD Bylaws
Article VIII:   Meetings
     Section 5:   Minimum Requirement of Quorum 
     A.   A quorum equal to one fifth (1/5th) one-twentieth (1/20th) of any resident Active and Life members of record shall be necessary to transact any business at any conference, general meeting or special meeting of this Association.
Proposal submitted by Robert G. Sanderson

The Law Committee recommends that the proposal be changed to read one-tenth (1/10th).
Debate followed. 
The motion was duly seconded.  The vote was 19 for, 1 against.  Passed.

GM-09-18-04-03 - Proposal #3
Page 11 of UAD Bylaws
Propose to add “The Standard Code of Parliamentary Procedure, 4th Edition” by Alice Sturgis, in addition to Robert’s Rules of Order.
The section would read as follows:
UAD Bylaws
Article XI:    Roberts Rules of Order and The Standard Code of Parliamentary Procedure
The rules contained in the current official edition of Robert’s Rule of Order, Newly Revised, shall govern in all cases wherein they do not conflict with the Articles of Incorporation, Bylaws or other established policies of the Association.  In addition, The Standard Code of Parliamentary Procedure shall govern Internet meetings as long as they do not conflict with the Articles of Incorporation, Bylaws or other established policies of the Association.
Rationale: The Standard Code of Parliamentary Procedure is adapted from Robert’s Rules of Order to guide any meeting conducted via Internet (email, chat, webcam, videoconferencing). Robert’s Rules of Order has not been updated for Internet.  The use of The Standard Code of Parliamentary Procedure is now widespread, even by non-profits, colleges and others.
Proposal submitted by W. David Samuelsen

The Law Committee will need further study on this proposal and will bring it back to the next general meeting. 
Dennis Platt moved to accept the law committee recommendation.  Ron Nelson seconded.  The vote was 14 for, with no opposition.  Passed.

Eli McCowan gave a report on the NAD Conference, which defined the focus for the next two years:  youth and communication.  She explained about receiving the State Association Award on behalf of the Utah Association for the Deaf; Kristi Mortensen received the Knights of the Flying Fingers Award on behalf of Ron Nelson, president.    

GM-09-18-04-04 - Robert Sanderson moved to limit the distribution of TTY directories to people whose name and phone number appear in the directory.  George Wilding seconded.

GM-09-18-04-05 - Dave Mortensen moved to refer the motion to the TTY Directory committee for review and come back to the next general meeting with a recommendation. Eli McCowan seconded.  Amendment Passed. The motion is referred to the TTY Directory Committee.

Adjourned at 3:07 pm.

Valerie Kinney
Secretary