Those who wish to have time on the agenda need to notify the chairperson one week prior to the board meeting. The chairperson will inform them of the requirement to get a written report by Wednesday night prior to the board meeting.
        In order to keep your presentation/report within a ten minute time limit and not take up valuable board meeting time, we ask that you submit a written report to the secretary at least a week before the meeting. If possible, please send your typed report by email . The deadline is Wednesday night prior to the board meeting.
        The secretary will then forward your report to the president, who will post it on the board webpage, and to interested persons, either by email or fax. Recipients of your report will then take the time during the week to read your report and be prepared with questions.
        When you appear at the meeting, you need to be prepared with answers to questions on your report. At that time, you may add new information, but not repeat information already in your report.
        Send your report to the UAD Secretary by email attachment.
        The president will decide which visitors may give a report. If possible, the visitor will submit a written report to the secretary, who will in turn send it to all board members and interested parties. Invited visitors will be allotted 30 minutes. If more time is requested, the president may, with agreement of the board at the beginning of the meeting, allot more time on the agenda.

Adopted June 19, 2004

Note: The previous board (2001-2003) started the practice of requiring written reports from officers and directors and committees that want to give a report/comment/information during board meetings.   These written reports are emailed one week prior to each board meeting to the UAD Secretary, Val Kinney. She will forward the written reports to the rest of the board. This practice has been very helpful in reducing the board meeting time!
        Board members can read the written report, then during the board meeting -- ask questions, if any, about the written report. The board member, giving the report, can use his alloted time to give "new" information not found in the written report and have time left over for Q&A.